Imports

Know what every imported product really cost you.

A folder brings together dollar purchase orders from several suppliers, the shipment, the expenses and the import declaration (DIM). Goods enter stock at the official rate with a provisional cost, and the settlement adjusts the difference: what’s still in stock goes to average cost and what’s already sold goes to cost of sales. It’s a module you switch on per company.

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Without MKA

Landed cost lives in a spreadsheet only one person understands, and prices get set before it’s finished.
Every payment, advance and invoice has its own exchange rate, and nobody knows which one went into the cost.
The import declaration and the freight or broker invoices arrive weeks later, when part of the goods has already sold.

What you’ll measure

Landed-cost accuracy

99,7 %+6,2 pts

provisional vs. settled

From release to available stock

1,6 días−3,1 días

Expense deviation vs. estimate

4,8 %−7,4 pts

actual vs. estimate

Folders closed on time

91 %+28 pts

within the month of release

Sample indicators with illustrative data. In MKA they are computed live from your operation.

Try it right here

Build the folder, unlock it with the customs release and watch unit cost change when you switch the basis.

Up top, the buyer adds two dollar POs (China and Brazil, USD 20,000 FOB) and pays the advance; the import analyst follows the Sea FCL checklist, confirms the declaration and records the actual expenses. Below, the warehouse receives at the official rate from the phone, only after the customs release, and the landed-cost panel reallocates each expense to the cent. Press “Watch it run” to walk through it.

Try it right here

Settle with part of the goods already sold, reopen for a late expense and close the folder.

The accountant compares provisional and final cost per product: the difference goes partly to remaining stock and partly to cost of sales, with draft entries via goods in transit. A late invoice arrives, he reopens with a reason, re-settles only the difference and closes after justifying what’s pending. Press “Watch it run” to see it play.

Example flow

From the dollar order to the closed folder

Step 1/6

Dollar PO

USD order with Incoterm, validated, approved and placed, then added to the folder.

Purchasing & suppliers

Benefits

Why Imports in MKA

One folder per shipment

Groups POs from several suppliers with packages, weight, volume, owner, documents and country of origin and of shipment.

Exchange rate per document

Every foreign-currency PO, reception, invoice and payment keeps its official rate, and the FX difference on payments and advances is calculated for you.

Allocation per concept, to the cent

Freight by weight, insurance by FOB, consolidation by volume, duty by HS code… and you can change each expense’s basis. The total matches exactly.

A declaration that creates its expenses

Confirming the declaration creates the duty-per-HS-code, VAT and excise expenses. VAT goes in as tax credit, not cost, and the declaration is recorded in the purchase ledger.

Settlement that corrects without redoing

The gap between provisional and final cost is split between remaining stock and cost of sales. Versions with snapshots, reopening with a reason and re-settlement of the difference only.

Close with rules

Only settled folders can close; anything pending needs a reason and a closed folder is read-only. Before/after history of everything and dedicated permissions.

In detail

Everything included

Folder and clearance

One shipment groups POs from several suppliers, with packages, weight, volume and owner
Country of origin and country of shipment kept separately
Search by product, container or document number
Configurable clearance types: sea FCL and LCL, air, courier, land and free zone
Steps per mode (advance or warehouse clearance) with a document checklist
Proforma, commercial invoice, packing list, BL, AWB, CRT, container, declaration, certificate of origin and permits
Reception stays blocked until the customs release is recorded
Flow tab with the clearance steps, their delays and the milestones up to closing
Folder relationship map: orders, receptions, invoices, advances, declaration, settlement and issues
Regulated products with issuing authority, whether they need a permit and whether they go into quarantine on receipt
Permits per product with number, expiry and supporting file, general or for one folder only; expiry alerts
Permit status per folder line; reception warns or is blocked, depending on your settings

Currency, advances and reception

Foreign-currency POs with Incoterm: validate, approve and place
Official rate stored on every PO, reception, invoice and payment
FX difference calculated on payments and advances
Foreign-currency supplier advances, in instalments, applied against the commercial invoice and listed per folder
Reception at FOB × day’s rate × provisional cost factor, partial and to several warehouses
Optional quarantine per reception: received lots go into QUARANTINE
Idempotent reception: a retry doesn’t duplicate the entry

Expenses, declaration and allocation

Expenses with estimated and actual amounts: actuals replace estimates and show the deviation
A duplicate expense requires a reason
Ready-made concepts with their basis: international freight, insurance, consolidation, inspection, duty, VAT, excise, broker, port storage, inland freight, permits and more
Declaration with duty per HS code, VAT, excise and others; confirming it creates the tax expenses
DIM or DUI declaration, depending on the customs office, with the customs tax ID and name per folder
Excise, VAT and other taxes detailed per HS code: each one is allocated only to the lines of its HS codes
Exemption reason per HS code, with the agreement or regulation and the certificate of origin; costing warns if the certificate is missing
Expenses as a % of FOB: the amount is calculated for you and flagged if the FOB changed
Tiered rates by FOB or CIF bracket per provider, with editable UPS, DHL and FedEx reference rates
Allocation by FOB value, weight, volume, quantity, manual or HS code, changeable per expense
Exact to the cent: rounding goes to the heaviest line; if the basis adds to zero, it falls back to FOB with a warning
Import VAT as tax credit and bank fees as financial expense, outside product cost
Storage after reception as a period expense (IAS 2)
Landed-cost preview without moving stock, using FOB from the commercial invoice or the PO

Settlement and accounting

Value-only adjustment: the difference goes to the average cost of remaining stock and the sold part to cost of sales
Versioned settlements with snapshots, reopenable with a reason; re-settlement adjusts only the difference
Settlement approval with its own permission
Entries for invoice, expenses, declaration, reception and settlement via goods in transit
Edits and cancellations as adjustments or reversals; failed entries stay pending and are retried
Draft accounting rules mapped to your chart of accounts during implementation
Declaration recorded in the purchase ledger (number, date and base); cancelling it marks it VOIDED
Optional accounting integration: when off, no import entries are made and invoices are posted as regular purchases

Pre-purchase simulator

Estimated CIF, duty, excise, VAT and total taxes without creating a folder
Landed cost with freight and insurance paid apart from the customs base, fee as a % of FOB, clearance charges and tiered rates
Sale price and margin net of VAT and IT
Purchase in Bs, USD or EUR with the registered exchange rate or a manual one
Recalculates on its own when a value changes and saves your calculations in the browser
Printable A4 sheet or PDF with your company’s legal name and tax ID
Load the result into an open folder as estimated expenses; taxes are created by the declaration

Close and control

Only settled folders can close
Pending items that require a reason: unpaid invoices, advances with balance, open steps, missing declaration, live estimates, pending entries and in-transit balance
Closed folder is read-only; reopened with a reason
Before/after history of folder, lines, steps, documents, expenses, declaration, receptions, invoices and payments
9 dedicated module permissions

All-in-One

Connects with

Data flows between modules on its own: no integrations, no exporting or importing.

Purchasing & suppliersFrom request to payment, with partial receptions and lots.InventoryMulti-warehouse stock with approved transfers, kardex and counts that add up.AccountingJournal entries that build themselves from your documents.Tax Ledgers & FormsPurchase and sales books that fill themselves.Banking & TreasuryBank reconciliation that matches itself.

FAQ

Is it switched on out of the box?

It’s an optional module: you switch it on per company when you import. If you don’t import, it stays out of your menus.

What about accounting?

The entry rules ship as drafts and are mapped to your chart of accounts during implementation. From then on, invoice, expenses, declaration, reception and settlement generate their entries via goods in transit. If you don’t use that integration, you switch it off: no import entries are made and the declaration still goes into the purchase ledger.

What if I sold part of it before settling?

Settlement adjusts value without touching quantities: the difference on remaining stock goes to its average cost and the difference on what’s already sold goes to cost of sales.

Can I estimate taxes and cost before buying?

Yes. The simulator estimates taxes, landed cost and margin without creating a folder, and you can print it or load it into a folder as estimated expenses. It’s an estimate: the actual assessment is the customs declaration.

See Imports with your data.

In 30 minutes we walk through your real flow: from sale to invoice, from stock to journal entry.

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