Scenarios and versions
Base, optimistic and conservative, with versions that are cloned, submitted, returned, approved, activated and locked.
Budgeting
A budget that compares itself against actuals.
Formulate by scenarios and versions with monthly distribution, approve it through a clear lifecycle and lock it. Execution is captured from purchases, and every variance takes you down to the purchase document that caused it.
Without MKA
- The budget lives in a spreadsheet with ten "final_final" versions.
- Comparing budget to spend is a separate month-end close.
- You see a line went over, but not which purchase pushed it over.
What you’ll measure
YTD execution
71,4 %+3,2 pts
of annual budget through September
Lines over budget
7−5
Total variance
Bs 186 K−Bs 94 K
Days to approve the version
12 días−9 días
Sample indicators with illustrative data. In MKA they are computed live from your operation.
Try it right here
Compare versions and drill into a variance.
Finance compares the approved version with the reformulation; in "Execution" tap the red line and the purchases that pushed it over appear. The maintenance lead requests a transfer and management approves it: the variance adjusts. "Watch it run" plays it.
Example flow
From base scenario to monthly control
Step 1/6
Cycle and scenarios
The cycle opens with base, optimistic and conservative scenarios.
Benefits
Why Budgeting in MKA
12-month distribution
Each line is spread by month, by hand or with the CSV import wizard.
Compare versions
Differences per line and in totals between two versions.
Actuals come from purchasing
Execution snapshots with automatic capture from purchases.
Variances down to the document
From a line’s variance down to the purchase documents.
Transfers with approval
Transfers between lines and reformulations go through approval.
In detail
Everything included
Formulation
- Budget cycles
- Base, optimistic and conservative scenarios
- 12-month distribution per line
- CSV import wizard
Versions and approval
- Lifecycle: create → clone → submit → return → approve → activate → lock
- Version comparison per line and in totals
- Line transfers and reformulations with approval
Execution
- Actual execution snapshots
- Automatic capture from purchases
- Variance analysis with drill-down to purchase documents
Collaboration and reports
- Comments and attachments
- Budget dashboard
- Reports in CSV, PDF and Excel
All-in-One
Connects with
Data flows between modules on its own: no integrations, no exporting or importing.
FAQ
Can I change an approved budget?
An active version is locked; changes go through line transfers or reformulations that require approval.
Where do actuals come from?
They are captured as snapshots, including automatic capture from purchases, and every variance lets you drill down to the purchase documents.
More in Analytics & strategy
See Budgeting with your data.
In 30 minutes we walk through your real flow: from sale to invoice, from stock to journal entry.